- Programs & Events
- Parties & Rentals
The Roman Candle is the exclusive alcohol caterer for Madison Children’s Museum. Any and all alcoholic beverage service must be sold and served through The Roman Candle and all private events must be open bar only. Download The Roman Candle Bar Menu
If you do not plan on having alcohol at your event, non-alcoholic beverage service may be arranged with the approved caterer of your choice.
To reserve your bar service needs, please contact: Caitlin Chitwood at email@example.com.
For general questions about rentals please contact: James Belmont firstname.lastname@example.org. 608.256.6445, ext. 540
Can we use glassware from bars throughout the evening?
Due to the space being shared with children every single day, MCM does not allow glassware to be served from the bars during events. The Roman Candle provides a compostable cup to serve beverages out of that is visually appealing and aligns with the museum’s sustainability mission. The exception to this is during sit-down dinners, when clients may choose to have water and wine glasses that remain at their tables.
Can we have kegs/wine on reserve?
In compliance with the City of Madison liquor policy for alcohol caterers, we may not have any alcohol that is “on reserve” in case you run out. All alcohol must be purchased ahead of time and our event coordinators will work with you to determine an appropriate quantity for your group and event type.
When do we have to pay the bar?
We require a $250 deposit via credit card upon approving the bar estimate. The remaining balance must be paid via check or credit card no later than 24 hours before your event. Any remaining balance for non-alcoholic beverages must be settled the evening of your event.
We want to have a full bar, but only see batch cocktail options on your menu. What can we do?
We have found batch cocktails to be the most cost effective option for our clients who want mixed drink options. If you would however like a full bar available, we are able to do this for an additional service fee. We do also offer our “micro bar” option for those who only want some liquors.You may inquire further with your event coordinator if you would prefer this option of service.
Can we have bottle service during dinner of our event?
Yes, we can provide wine service at tables during dinner for a flat rate. This service includes wine ONLY. Any other drinks will need to be ordered at the bar during that time. Note, with the addition of bottles service, we highly recommend ordering more bottles of wine than you may normally if guests were just ordering from the bar for the evening.
How can we be sure that we won’t run out of drinks before the end of the night?
Unfortunately there is no 100% accurate way to guarantee how your guests will drink for the evening. While it is highly unlikely that your bar would run out of EVERYTHING, we recommend keeping your variety small, so your guests are more likely to be able to stick with their drink of choice for the evening. The more varieties of beers, wines, and cocktails you have, the quicker that each will run out.
Can we return anything that is unopened?
In compliance with the City of Madison liquor policy for alcohol caterers, unopened alcohol cannot be returned for a refund. With the exception of kegged beer that is place in proper client provided containers and sealed by our bar staff the night of, anything that is left over is yours to take home at the end of the evening.
Can we bring in alcohol that we’ve brewed ourselves or from a family member who works at a brewery? Can we get alcohol donated if we are a nonprofit or from an alcohol sponsor?
In compliance with the City of Madison liquor policy, we do not allow ANY carry-ins or donations for our Facility Rentals. This includes events hosted by nonprofit organizations, who are looking to have alcohol donated by sponsors. We also cannot allow any alcohol as favors for your event. All alcohol must be ordered and served through The Roman Candle the evening of your event.
Can we have a cash bar at our event?
Since Madison Children’s Museum does not have its own liquor license, we are not allowed to have cash bars on site. All alcohol must be purchased by the client ahead of time and the guests then drink for free for the evening. The only exception to this rule is for nonprofit organizations, that may qualify for a Picnic License through the City of Madison. Please speak with your event coordinator if you think you may qualify for this option.
Is gratuity included with the service fee?
Gratuity is not included with the service fee for your event. Our bars typically put tip jars out, unless the client requests otherwise.
We are a non-profit. Is The Roman Candle willing to discount or sponsor our bar for the evening?
The Roman Candle receives many requests from worthy organizations, unfortunately too many to fill. We are not able to donate or discount menu options the evening of your event. If you are a nonprofit and find another organization willing to sponsor your bar service for the evening, we are happy to work with them to take care of payment and execution.